2022 Conference

#BAM2024

How to get the most from this year’s innovative conference format and conference virtual platform and app.

We are really looking forward to seeing many of you in person at the Nottingham Trent University, Nottingham. However, we know that some of our colleagues are unable to join us.  We don’t want them to feel excluded, we want them to feel part of the BAM community. So this year, as in previous years, the conference will include a virtual day.

Conference Day 1 (virtual) - Monday 2 September

Day 1 has been designed to spotlight virtual attendees and paper presenters who are joining us online and support them and their work.

On Day 1, all the main conference events will run through the virtual conference platform, including live paper presentations and plenaries.  It would be fantastic if in-person attendees could engage with online colleagues and participate in the online programme as much as possible, including attending online plenaries and paper sessions.

You will see the full agenda for BAM2024 on the homepage of the virtual platform and app. As a session start time nears, a “join” or “preview” button will appear. Please click this to attend the session.

Doctoral Symposium and Fringe Events - Tuesday 3 September 

On Tuesday 3rd September, Nottingham Business School will host its fringe events alongside BAM's flagship Doctoral Symposium. Further details will be published in due course. For the information on the Doctoral Symposium, please click HERE.

Conference Days 2, 3 and 4

Days 2, 3 and 4 are built around the in-person delegates, with Professional Development Workshops and in-person paper sessions, but our virtual delegates will be able to participate fully in live-streamed plenaries, including the Q&A. 

Connecting, Supporting & Collaborating Throughout the Conference

We hope that BAM2024 will help us all renew connections, support one another, restart collaborations and spark new ones.

You will be able to use the conference app to arrange meetings with other attendees via the “Meeting Hub” function. If you are attending an event in person, you can also view the attendee list via the conference app and connect with individuals via the Meeting Hub. 

For those attending in person, please make use of our amazing collaboration spaces in the Nottingham Trent University.

All attendees from outside the UK are responsible for making sure they have the correct documentation to enter the country. Please refer the UK Border Agency (UKBA)’s guide.

EEA and Switzerland

Most participants whose nationality is of a European Economic Area country or Switzerland will only require a standard passport.

Other nationalities

If you are of any other nationality, the first step is to establish whether you need a visa for travel. Start with the UKBA’s page. This will direct you to further guidance, which you should read very closely. Note that if your sole purpose in coming to the UK is to attend the Conference, it is very likely you will be considered a ‘Business Visitor’.

If you do not require a visa, it is possible that you will instead need other documentation: you are advised to check this before proceeding.

In case of any uncertainty, please consult the UKBA directly via the contact details given on its website, or the British Embassy in your country.

Applying for a visa

Please note that British Academy of Management is not authorised to provide official advice on visa issues.

Confirmation of involvement in the conference and other documentation

If you need an official letter of invitation to support an entry visa application or funding bid, please complete a quick survey: https://www.smartsurvey.co.uk/s/7MBT8J/

To ensure that you get the document(s) you need as quickly as possible, please make sure that you state the following:

1. The reason(s) why you need the documentation (immigration visa, bid for travel funds from your institution, etc)
2. Your full name, in the exact format that will be needed for the documentation you are seeking
3. Your current contact details
4. Passport number
5. Date of birth
6. Nationality
7. The title of your paper.

The county of Nottinghamshire is in the East Midlands, conveniently situated in the heart of central England. There are excellent air, rail and road links to the city of Nottingham as well as neighbouring towns such as Mansfield, Newark, Retford, Southwell, Worksop and the surrounding areas.

Getting around the county couldn’t be easier, whether it be by car or using the many public transport options available.

Nottingham is a compact city which means that visitors can get around easily on foot or by using the modern tram system. In 2010, Nottingham was named England’s least car dependent city.

PARKING

NTU E&C can issue a single use voucher on the day of your event to any delegates that have parked at Talbot Street which will give them 45% off the standard car parking rates. The voucher is to be used at the pay stations in the car park before delegates exit. Delegates using the car park must press for a ticket upon entry to the car park instead of using the contactless payment on entry, in order to be able to activate the discount at the pay station on exit.

The 45% discount applied can be offered across any amount of time in the car park, including very short stays, so can benefit all delegates.

• Park and Ride - https://www.nottinghamcity.gov.uk/parkandride the nearest Park and Ride is Forest Park and Ride, a few tram stops from the University.

LOCAL TAXI FIRMS

• https://dgcars.co.uk/
• https://royalcabs.co.uk/en/
• https://www.yellowcars.net/

LOCAL TRAMS AND BUSSES

• Tram network link - https://www.thetram.net/
• Local bus information - https://www.nctx.co.uk/
• Venue information https://www.ntu.ac.uk/study-and-courses/courses/our-facilities/newton-arkwright which includes a virtual tour.

For all your travel needs, whether it is via tram, train, bus, taxi, car or foot, please have a look at our Getting Around page. Whatever your choice of travel arrangements you are guaranteed a warm welcome in Nottinghamshire - the home of Robin Hood! For more information, please go to Visit Nottinghamshire website.

ACCOMMODATION OPTIONS IN NOTTINGHAMSHIRE

We are pleased to confirm that Meet in Nottingham and Nottingham Trent University have kindly put together the following information in terms of accommodations options for the BAM2024 Conference. 

Meet in Nottingham and Nottingham Trent University have arranged some group booking rates with local hotels for delegates to book their own accommodation. Delegates can book via the links below:

• https://meetinnottingham.bzon.uk/event/british-academy-of-management-conference-3-6-september-2024/

Conference in-person registration information:

Delegate Badges

Delegates will be given their badges at the registration desks and badges must be worn at all times during the Conference. Please note: failure to wear the badge may result in you not being permitted into the session rooms. 

In order to help you recognise who other delegates are at the Conference, badge lanyards are colour coded:

IMPORTANT: You must bring your delegate badge to the Gala Dinner at the Colwick Hall (Colwick Park, Racecourse Rd, Nottingham NG2 4BH) as it is your entry ticket and must be shown to a member of BAM staff so they can check you in.*** 

All in-person sessions for the BAM2024 Conference will take place on the Nottingham Trent University (NTU) Campus, Newton Building. Please refer to the App and Conference website for the Campus map.

Paper sessions and Professional Development Workshops (PDWs) will take place across various rooms within the Newton Building. Please refer to the Conference programme for further details.

Cloakroom/Luggage Room Room - LT1, Level 1, Newton Building, Nottingham Trent University

Cloakroom/Luggage Room Opening Hours 

Special Mobility Access

Special access arrangements are available at the Nottingham Trent University for delegates with special needs, including those with visual, hearing, cognitive and motor impairments. There are disabled toilet facilities, lifts and on-site accessibility induction loops available at the venue.

If you require accessible parking facilities, please let us know at least two weeks before the start of the Conference, so we can arrange a permit for you. Please email us at [email protected]

If you require special mobility access, please also contact [email protected] to discuss your needs so we can make any necessary prior arrangements. 

In line with our core value of Respect we would like to draw your attention to the NHS Confederation’s #NotTooMuchToMask campaign, which calls on the public to pledge to keep themselves and others safe by following five steps. 

With this in mind, the BAM Team will be encouraging staff and delegates to wear masks or a face covering whenever possible, to be considerate of others’ personal space and making use of hand sanitizer stations or participants to washing hands frequently.  

If you are feeling unwell, we kindly ask you to act responsibly and show Respect by not coming into the venue. If you are scheduled to present a paper or contribute to any other Conference sessions, please advise the BAM team immediately, so we can make alternative arrangements for you to participate in your session.

We will share any additional guidance on the event webpage and in the email you will receive approx. 2 weeks before the Conference date.

Covid Testing Centre:

Contact Us - Rapidity DX

Protein Technologies Ltd Greenheys Building Manchester Science Park Pencroft Way Manchester M15 6JJ - Google Maps

Please check the programme to re-confirm the day, time and room of the session(s) you have been allocated. While we do not anticipate any changes, we cannot not guarantee that this will be the case, so please check the programme at least at the start of the conference and on the morning of the day of your session.

Full Papers / Symposiums / Workshops

Rooms allocated for Full Papers, Symposiums and Workshops Presentations will have a laptop, data projector and screen available.

Please note: delegates will need to bring their presentation on a USB data stick and arrive early to upload their presentation onto the laptop. This is to ensure presentations are uploaded successfully and to allow enough time for any technical difficulties that may arise. Delegates may also bring any materials they wish to distribute to other delegates during their presentation. 

Please see below the session timings allocated for every delegate’s presentation. 

Developmental papers will have 20 - 30 minutes allocated and will be presented in 'round table' format. 

The layout is normally ‘round table’ rather than theatre-style, to facilitate group discussion.

It is recommended that session chairs and participants/discussants, especially for developmental paper sessions, read papers in advance to get the most out of the session. Presenters are asked to bring copies of their papers or suitable handouts to distribute at the start (copies in PowerPoint are welcome)..

Technical Information

Standard Equipment in all of the venues

Computers, data projectors and speakers are included in all classrooms and theatres.

All classroom and theatres now have a wall mounted room camera, a monitor mounted presenter camera and microphones within the room. Camera and microphone solutions differ greatly depending on the size of the teaching space. For this reason, a laminated card is positioned on the AV furniture detailing which devices should be chosen for “room” camera, “presenter” camera and microphone for dual delivery in each space.

Using your own laptop or Mac to connect to our projectors

All of the venues have VGA and HDMI connections.

If your device does not have a VGA or HDMI connection, then please ensure that you bring the relevant adapter with you to facilitate its use.

You will need to connect to the Wi-Fi if you need access to the internet. Wi-Fi Connectivity is excellent in most areas of Nottingham Trent Univerity. Please drop a line to the BAM if you require Wi-Fi access for your presentation: [email protected] or speak to one of the IT stewards onsite

Computers supplied in all Venues

All computers have a Windows 10 operating system along with Microsoft Office 2016. All computers have wired data connections.

Font

Please ensure the font you use is compatible with PowerPoint 2016

Embedded Videos

If you have embedded videos within your presentation we recommend you check these as soon as possible at the venue. We recommend that embedded videos are mp4.

One of the most common reasons for videos refusing to play is because the video has not been copied over correctly from your own machine to your storage device. We suggest you save the slideshow as .pptx file as this embeds the video file permanently into the PowerPoint file. Saving the PowerPoint as a .pptx file will create a large file but only the size of all the embedded videos combined.

When copying your presentation to a memory stick it is imperative that you copy over the video file along with the PowerPoint presentation.

The most straight forward way to do this is to create a file on your memory stick that contains the main PowerPoint presentation and your videos. This file can then be copied over to the desktop on our PC’s.

NOTE: If your memory stick or storage device is encoded please ensure that it does not require the downloading of any encryption software to our machine in order to access the files stored on it. This cannot be facilitated at short notice due to the security measures installed on our computers.

Printing Facilities

If you require printing services for Papers or Posters, NTU’s print shop is located a 1-minute walk from the Newton Building. 

Please check the programme to re-confirm the day, time and room of the session(s) you have been allocated. While we do not anticipate any changes, we cannot not guarantee that this will be the case, so please check the programme at least at the start of the conference and on the morning of the day of your session.

Please see below the session timings allocated for every delegate’s presentation. 

4a. Virtual Full Paper Sessions

The standard session will include three papers, with 20 minutes for presentation and 10 minutes for discussion.  As an author, please ensure you join the session 15 minutes before your session starts, introduce yourself to the session chair and check you do not encounter any technical issues and please check you can share your screen to present your PPT slides. When the session begins, the session chair will introduce you to the audience.

The session chair will moderate the Q&A box and chat function and will address any questions/comments after your presentation.

After your presentation, please ensure you remain on mute while others are presenting to allow them to do so without interruptions. Please use the chat box or raise hand function to interact during any Q&A or discussion time.

There will be a Chair of each session who will be responsible for keeping each session to time so please respect their instructions.
 

4b. Virtual Developmental Paper Sessions

Papers in these sessions are often presented at an early stage of development. However, their papers (up to 2000 words) will have been reviewed and should stand up to reasonably robust discussion.  As an author, please ensure you join the session 15 minutes before your session starts, introduce yourself to the session chair and check for any technical issues. Typically, in a face-to-face Conference, developmental paper presenters are not expected to use AV, however in this instance, authors can use PowerPoint slides if they wish.

The session chair will moderate the Q&A box and chat function and will address any questions/comments after your discussion. 

After your discussion, please ensure you remain on mute while others are presenting to allow them to do so without interruptions. Please use the chat box or raise hand function to interact during any Q&A or discussion time.

There will be a Chair of each session who will be responsible for keeping each session to time so please respect their instructions.

4c. Track Workshops and Symposiums

If you are involved in leading or chairing a Symposium or Workshop, it is likely that you are part of the organising group for this session so there should be no surprises!  However, it is still a good idea to check with the Track Chair and your fellow presenters exactly what format has been agreed with the conference organisers.  Firm time-keeping may be needed; and if audience members intend to leave during the session, ask them to do so with minimal disruption.

Appendix 3 - Wireless_Wired Service Fact Sheet.pdf

Wi-Fi passwords will be sent with the joining instructions and available at the Registration.

Note on allergies from the NTU Catering:

Any queries relating to food allergies or dietary requirements should be directed to a member of the catering team who will be happy to advise. NTU menus advise if the food item is vegan, vegetarian, made without gluten containing ingredients, dairy free or made using Halal ingredients. All foods are prepared in kitchens where nuts, gluten & other allergens are present, whilst every effort is made to avoid cross-contamination we cannot guarantee this.

All food is prepared in kitchens where nuts, gluten & other allergens could be present.

Social Activities

During the conference Delegates are invited to participate in various social activities. Please note that you need to pre-book your place for these activities in advance. More information will be published in due course.

NTU is one of the most sustainable universities in the world. Their Embracing Sustainability and Net Zero Carbon strategy enables a culture of sustainable development across the NTU community.

Sustainability at NTU is underpinned by NTU's strategic plan and the University Executive Team. Across NTU, departments including the Sustainability Team, Green Academy and their Sustainable Futures Research strand incorporate sustainability throughout their operations, teaching and research. Find out what NTU is doing to address their environmental impact and what you can do to be a part of a sustainable community. To find out more, please click HERE

SUSTAINABLE FOOD AND DRINK

The Sustainable Restaurant Association awarded Nottingham Trent University “The Three Star Food Made Good Sustainability Award” status in July 2023. This is accredited to all of NTU's catering offers, including their catering outlets and Hospitality and Conference catering.

The Restaurant association commended the Catering team's work toward ethical sourcing, community benefit and environmental impact, particularly in areas such as reducing their carbon footprint and repurposing of food waste.

To find out more, please click HERE

BAM and Sustainability

BAM aligns its efforts to be more environmentally sustainable by:

• Replacing plastic badge holders with environmentally friendly and biodegradable badges
• Using lanyards and notebooks made from recycled material
• Sustainable menu throughout the Conference
• No goodie bags, optional sustainable gifts
• No paper brochures

Professor Jan Bebbington, BAM's Vice-Chair for Sustainability, has prepared this brief note to help our community think and talk about sustainability in the context of academic conferences.

The desire to be less unsustainable is prompted by the concern that combined human activities are creating environmental problems that are systemic in nature and that these problems will threaten human wellbeing. At the same time, sustainability concerns also relate to social equity with an ethically-based desire to ensure that all people have the chance to have their needs met. These concerns infuse conference organisation and also the choices made by academics over which conferences to attend.

The following material lays out some of the issues at stake in terms of environmental sustainability at conferences and it should become apparent that it is impossible to easily be categorical about what ‘best’ practice is. Rather this short guide provides ‘points to ponder’ in thinking about conference attendance and organisation.

Attending a conference creates impacts from two sets of activities, namely: getting to the conference and impacts that arise during the conference itself.

Continue reading: Sustainability at Conferences

As part of our sustainability agenda, we are committed to reduce the use of plastic and encourage delegates to bring in their own reusable water bottles and refill on Campus.

There is a permanent water point in Newton Building (please refer to the Newton Floor map, floor plans section). Additional water coolers will be located across all floors for the duration of the event.

 For tourist information, please go to Visit Nottinghamshire website.

CURRENCY & EXCHANGE

The official currency in the UK is the pound sterling (£, GBP). Each pound is divided into 100 pence (100p = £1).

The most common banknotes are £5, £10, £20, and £50. 

The coins in circulation are 1p, 2p, 5p, 10p, 20p, 50p and £1 and £2. 

Currency Converter 

You can change money at the following places:

• any bank office
• exchange offices in the airport and within the city
• major hotels
• withdrawal from ATMs

Credit & Debit Cards: The safest and easiest form of money is credit cards. Major credit cards (MasterCard and Visa) are accepted in most restaurants / cafes / facilities. American Express is not accepted at Nottingham Business School.

Cash Withdrawal: It is possible to withdraw pounds directly from any ATM in Nottingham. This is also the cheapest option, since it has a lower exchange rate. However, it is important to keep in mind that your own bank may charge you a fee each time you use a foreign ATM.

It is recommended to have a small amount of cash on hand upon arrival in United Kingdom for immediate expenses, i.e. taxies, city transportation etc.

In the United Kingdom the standard voltage is 230 V and the standard frequency is 50 Hz. The power plugs and sockets are of type G.

Unless you are from a country using G type plugs, please do not forget to bring your adapter to Nottingham.